Secure Storage, Handling, Use, Retention and Disposal of Disclosure
Information
Last updated: May 2017
Our Duties After Receiving Someone’s Disclosure Certificate
A disclosure certificate contains personal information. When we receive someone’s disclosure certificate, we will ensure that we handle it in the correct way.
We will do this by making sure it’s:
- kept in a safe, secure place
- only share it with people allowed to see it
When Disclosure Information Can Be Shared
Because a disclosure certificate contains someone’s private details, we can only show it to certain people and for work purposes only.
We can share the information with:
- someone you work with, for work purposes only
- if we countersigned the application for another organisation, someone within that organisation, but for work purposes only
- a government department
- a person holding statutory office – this means someone in a job that’s been set up by law, such as someone who is appointed by the Queen or a board member of a public body, such as the Care Inspectorate
- anyone we are required by law to share the disclosure certificate with
- anyone who has the consent of the person named in the disclosure certificate to see the information.
These duties apply to all people who see the disclosure certificate. It is a criminal offence if we don’t follow these duties.
Umbrella Body
As a registered body, Lothian Childcare Solutions can sign applications from bodies that aren’t registered with Disclosure Scotland. This is to approve a person’s application before it’s sent.
The cost for this is £20 plus the relevant fee for the disclosure type.
In these cases, the disclosure certificate will be sent to the registered body, i.e. Lothian Childcare Solutions. After the certificate is received, it’s the duty of both Lothian Childcare Solutions and the other organisation to handle the certificate in the right way.
Parents who are recruiting their own nanny, babysitter or mother/parent helper can request their preferred candidate to complete a Disclosure Scotland application for a ‘Scheme Membership Statement’. This can be used for private individuals (personal employers) employing someone to do regulated work for them. Lothian Childcare Solutions can countersign these applications for parents and only parents and the candidate will receive the certificate. Please note that Scheme Membership Statements do not show any spent convictions. They show the membership name and the address of the personal employer (on the personal employer’s copy only). Please note that no vetting information is included.
Further Help
If you need help or advice you can contact Disclosure Scotland:
Phone: 03000 2000 40 (Monday to Friday, 8am to 6pm standard rate)
Email: [email protected]