Secure Storage, Handling, Use, Retention and Disposal of Disclosure
Our Duties After Receiving Someone’s Disclosure Certificate
A disclosure certificate contains personal information. When we receive someone’s disclosure certificate, we will ensure that we handle it in the correct way.
We will do this by making sure it’s:
When Disclosure Information Can Be Shared
Because a disclosure certificate contains someone’s private details, we can only show it to certain people and for work purposes only.
We can share the information with:
someone you work with, for work purposes only
if we countersigned the application for another organisation, someone within that organisation, but for work purposes only
a government department
a person holding statutory office – this means someone in a job that’s been set up by law, such as someone who is appointed by the Queen or a board member of a public body, such as the Care Inspectorate
anyone we are required by law to share the disclosure certificate with
anyone who has the consent of the person named in the disclosure certificate to see the information.
These duties apply to all people who see the disclosure certificate. It is a criminal offence if we don’t follow these duties.
As a registered body, Lothian Childcare Solutions can sign applications from organisations who are not registered with Disclosure Scotland. This is to approve a person’s application before it’s sent. Please contact us for more information.
We highly advise parents who are recruiting a childcarer to work in their home to apply for a ‘Scheme Membership Statement’ with Disclosure Scotland. More information can be found here:- Self-employed or work for a personal employer – mygov.scot
Please note that no vetting information is included in a Scheme Membership Statement, they will only confirm whether an individual is a PVG Scheme Member. Please contact Lothian Childcare Solutions if you wish to discuss further.
If you need help or advice you can contact Disclosure Scotland:
Phone: 03000 2000 40 (Monday to Friday, 8am to 6pm standard rate)